SOS 367-w (5) permits OMIG, in consultation with the Department, to conduct audits, investigations, and reviews of employers submitting claims for the HWB. Employers who have received a bonus payment for an ineligible employee, regardless of the reason, must return the HWB to the State. The bonus payment due to eligible employees will appear under reason code "HWB". Bonus pay based on performance or financial targets, or a payout resulting from performance sharing programs designed to provide employees with a share in performance gains. Bonuses based on a predetermined formula, such as individual or group production bonuses; Bonuses for quality and accuracy of work; Bonuses announced to employees to induce them to work more efficiently; Safety bonuses (i.e., number of days without safety incidents). On November 17, 2022 the New York State Department of Health announced notification of an expansion to the Healthcare Worker Bonus (HWB) Program to include additional titles and eligible provider types. .table thead th {background-color:#f1f1f1;color:#222;} If you believe your employer made a mistake in their determination of your eligibility, and the period for submitting claims is still open, please attempt to resolve the matter with your employer. A. Employers must reimburse their eligible employees within 30 days of receipt of the HWB payment from the state. No. The relevant description for titles under the CFR can be found here in Appendix R. A. Guidance Counselor as listed in the Consolidated Fiscal Report (CFR) is not an eligible title. Please send all questions/comments/concerns to This email address is being protected from spambots. This process will allow employers to amend previous submissions and receive an additional payment for the underpaid portion of the previous submitted claim. A. A qualified employer who fails to identify, claim, and/or pay any bonus for more than 10 percent of bonus eligible workers may be subject to penalties of up to $1,000 per violation of the HWB Program. County nursing homes), who meet the definition of qualified employers, but are not State entities and who do not employ qualified State employees should submit claims in the portal for their eligible employees. If you think you meet the criteria AND you worked for an entire vesting period, you may be entitled to a HWB bonus payment. The use of accruals or other leave, including but not limited to sick, vacation, or time used under the Family Medical Leave Act (FMLA), shall be credited towards and included in the calculation of the average number of hours worked per week over the course of the vesting period. var addy0e7401b9c734fc1a8ce37e08a41e4ae2 = 'grants' + '@'; A. The bonus payment is not exempt from Federal or other State taxes. Programs were able to apply to receive funds for their staff and should expect to receive sufficient funding to administer bonus amounts of approximately $750-$1200 perstaff member. A. Employees should be submitted once under the MMIS ID where the employee worked the majority of hours in the vesting period. No. TWC's Workforce Policy and Guidance page provides searchable access to Workforce Development Letters, Adult Education and Literacy Letters, Fraud Deterrence and Compliance Monitoring Letters, and Technical Assistance Bulletins. Before logging into the Portal, Employers need to register. var addy_texte16724565a6ca57c9c347f6b83c17d0d = 'DHS.CCAP.Policy' + '@' + 'Illinois' + '.' + 'gov';document.getElementById('cloake16724565a6ca57c9c347f6b83c17d0d').innerHTML += ''+addy_texte16724565a6ca57c9c347f6b83c17d0d+'<\/a>'; Work for a qualified employer for the required number of hours during the vesting period to be eligible for the bonus. A. Employees must have an SSN or ITIN to be eligible for a bonus. A. Volunteers are not considered eligible employees under the statute. Overpayments must be returned to OMIG. A. A. To receive payments from NYS, entities are required to obtain access to the NYS Statewide Financial System (SFS) and have an SFS Vendor ID#. A. The fastest way to obtain an answer is to review the published guidance and FAQs the Department has posted to its website: If your specific inquiry is not addressed in the provided guidance, The Department is committed to updating the information as new questions come in and are answered. Once you have confirmed that you are actively enrolled or your SFS ID is active, you can prepare information for submission of reimbursement for eligible employees. If they receive a paper remit, the paper will accompany the remittance. An agency within the U.S. Department of Labor, 200 Constitution Ave NW For more information on how employers should return HWB overpayments please see: Self-Disclosure of Health Care Worker Bonus Payments | Office of the Medicaid Inspector General. On 1 February 2022, as part of the Australian Government's commitment to the ongoing COVID-19 response, the Government announced it will provide $210 million to support the aged care workforce, in recognition of their dedication in continuing to care for older Australians during the COVID pandemic. The qualified employer must furnish such records upon request to the department, the Office of Medicaid Inspector General (OMIG), the US Department of Health and Human Services, and the deputy attorney general for Medicaid Fraud. School districts, charter schools, nonpublic schools, approved preschool programs for students with disabilities, BOCES, and private institutions of higher education, should register for the HWB Portal utilizing a Statewide Financial System (SFS) ID. In order to allow appropriate time for all Employers to submit claims for Vesting Period 1 and 2, the Department kept the HWB Program Portal open to claims for the second submission period until November 30, 2022. Non-Medicaid Employers (SFS Vendor ID): Bonuses will be paid to the employer via the State Financial System. A. Homecare aides are not an eligible title for the bonus program as they will be eligible for increased minimum wage payments pursuant to PHL 3614-f. As such, employees of Article 36 entities that fall under such titles (e.g., home health aide, personal care assistant, home maker, etc.) The definition of each BLS job title is available on O*Net Online. The Office of the Medicaid Inspector General (OMIG) is developing a process for employees to submit allegations that their employer has not complied with the requirements of the Healthcare Worker Bonus program. The understanding of how an employee earns one may lead to an expectation to receive the bonus regularly. Qualified employees who work at least 35 hours per week are eligible for a bonus of $1,500. Yes, the HWB Program bonus payments made to eligible employees who live out-of-state are exempt from NYS income taxes. More details, including a Technical User Guide, can be found within the HWB portal. Then, divide that total by the number of hours worked to get the regular hourly rate of pay. var path = 'hr' + 'ef' + '='; In addition, there may be information about the payment on the HWB Program Portal. For information regarding nondiscretionary bonuses and employees employed as executive, administrative, professional, or outside sales employees, who are exempt from the FLSAs minimum wage and overtime requirements, see Fact Sheet #17U. If additional information is necessary, please call the HWB Call Center at 1-866-682-0077. They bill for Medicaid services (either through FFS, managed care, or a 1915(c) waiver); Providers and facilities licensed, certified, or otherwise authorized under: articles 28, 30, 36 or 40 of the public health law, articles 16, 31, 32 or 36 of the mental hygiene law, Pharmacies registered under 6808 the education law, Programs funded by the OMH, OASAS, Office of the Aging, or OPWDD, AND, Other provider types determined by the commissioner and approved by the director of the budget, Hospitals and Nursing Homes (Article 28 of Public Health Law), OMH Psychiatric Centers (Article 7 of Mental Hygiene Law), OASAS Addiction Treatment Centers (Article 19 of Mental Hygiene Law), Residential programs operated or certified by OPWDD, OMH, and OASAS (Articles 16, 31, and 32 of Mental Hygiene Law), Medicaid Assisted Living Programs (PHL Article 46-B), Employees in titles such as Coders, Billers, Call Center and Security are not eligible. An employee's annual base salary is based on the employee's gross wages during the vesting period, not the employee's rate of pay. A qualified employee is eligible for only two vesting periods per employer in an amount equal but not greater than $3,000 across all employers. Upon employee vesting, Qualified employers must provide employees with an Employee Attestation Form and request this be returned to the employer prior to the claims due date of the claim (i.e., 30 days after vesting). An employee is only qualified if they work for a qualified employer (as described above) and under an Eligible Worker Title (as listed below). The HWB Program provision allows for the payment of bonuses to "recruit, retain, and reward health care and mental hygiene workers" meeting certain eligibility requirements. Some school based hourly employees are still employed but are not required to be available to work during the summer months. Faculty Resource Videos for ECE and Infant Toddler, The application process was available through the Gateways Registry Director Portal. - Employers should calculate accruals as hours worked when loading data in the HWB Portal. These Employers should determine if they have eligible employees and submit HWB claims as appropriate. A. An employer must identify eligible employees, submit a claim and receive payment from the HWB payment first. Under the FLSA, all compensation for hours worked, services rendered, or performance is included in the regular rate of pay. The HWB Portal will notify employers when payment information is available and offer an employee-level remittance for employers via the email employers registered to sign in to the HWB portal. A. Such workers must provide patient-facing care provided within a patient care unit of a hospital or other institutional medical setting in support of treating and caring for patients. License-exemptive relative home providers do not need to apply to receive a bonus. (844 KB) For school districts, charter schools, nonpublic schools, approved preschool programs for students with disabilities, BOCES, and private institutions of higher education, the healthcare worker bonus portal will open on October 1, 2022. All program guidance included on this website is consistent for all eligible employer types. Please see Part ZZ of Chapter 56 of the Laws of 2022. After the login information is received, SFS functions as a self-service portal where banking information, additional users and additional addresses can be added. div#block-eoguidanceviewheader .dol-alerts p {padding: 0;margin: 0;} Employers will be required to identify which eligible title the employee qualifies under when submitting the employee in the HWB Portal. You can apply for Medicaid in any one of the following ways: A. The department will not send links for commercial products nor will DWS use links or web pages from any social media platforms (facebook . You need JavaScript enabled to view it. If you do not receive an email within 7 business days, please check your junk folder, and if it is not there, please contact central.operations@opwdd.ny.govguidance for a status update. The health system should claim these employees under the applicable tax ID where the employee worked the majority of the time during the applicable vesting period. The education portion of the bonus program will rollout in October. Yes. (Reuters) - Twitter Inc is facing a lawsuit claiming it failed to pay workers millions of dollars in promised bonuses, adding to a pile of court cases filed since Elon Musk . The FLSA requires that most employees in the United States be paid at least the federal minimum wage for all hours worked and overtime pay at not less than time and one-half the regular rate of pay for all hours worked over 40 hours in a workweek. Round 1 payments will be issued before Round 2 payments. Information regarding additional exclusions from the regular rate is available in Fact Sheet #56A. However, you should utilize your SFS ID to submit claims for eligible staff employed in programs that provide non-Medicaid services, or if you don't have a MMIS ID. $67,000 and $60,000 for vesting periods 1 and 2, respectively), and the employee is otherwise eligible, the employer should submit a claim for the vesting period in which the employee met the criteria (in this example, for vesting period 2). If the submission period is still open See Q: What happens if I recognize an error during the submission period?. CCWB applications closed on April 29, 2022. The following is an example of how to compute overtime pay based on the employee's regular rate: $10.00 per hour x 43 hours = $430.00 (total compensation for straight time) $430.00 + $50.00 (excludes $25.00 discretionary bonus) = $480.00 (total compensation) $480.00 43 hours = $11.16 (regular rate) var addy42ea30c89669747a69aa4887c15a5890 = 'grants' + '@'; Qualified employers overseen by OCFS that are licensed by the Department of Health under Article 29-I that have an MMIS ID and meet the other necessary requirements should select DOH in the Agency drop down when submitting their employees via the portal, as they are billing via Medicaid and will receive bonus remittance payments via eMedNY.. A. Qualified employers are required to claim the bonus on behalf of their employees. Total payment will be based on the number of children enrolled in CCAP at the center. A. Payments made on behalf of employees for the HWB program can be identified by the code HWB-HW Bonus. To receive this additional payment, registered nurses must meet one of these criteria: work in a rural or remote area ( classified MMM 3-7) hold a relevant formal postgraduate qualification (Graduate Certificate or higher) This document answers frequently asked questions about our aged care workforce bonus payment grant opportunity, announced in February 2022. Yes, governmental entities that are not State entities (i.e. How much is the retention pay ment? Now, find the overtime hourly rate by multiplying the regular rate of pay by 1.5. Programs that have an eligible CCWB and have received their bonus check needed to complete reporting byJune 30, 2022. Please see question I am a qualified employer who is unable to complete my submission of qualified employees in the HWB Portal for Vesting Period 1 by September 2, 2022. Eligible employees should complete Form IT-225, and submit with their NYS tax return. Sign In. var path = 'hr' + 'ef' + '='; A. FAQs - Aged care workforce bonus payment. If you do not have an MMIS ID, meaning you are not enrolled in the NYS Medicaid system, you will need to verify that you have a Statewide Financial System (SFS) ID. There is no appeals process required for the HWB Program. The bonus claim process requires all qualified employees to sign an attestation that confirms their wages from all sources in connection with their eligibility for the workforce bonus. Below is a list of employer types subject to the CON process: A. Paragraph (2)(c) of the statute identifies employers subject to the HWB program even if they are not eligible to receive payments from eMedNY. The Child Care Workforce bonus will provide bonuses of up to $1,000 for eligible child care providers. A. The titles listed in the statute describe the role the worker served. 207(e)(2) as other payments that are not compensation for hours of employment, or otherwise tied to quality or quantity of work performed. The process assumes an issue with either the recorded salary or average weekly hours worked and allows for the modification of those values for any underpaid employee. Federal government websites often end in .gov or .mil. Growth in average total pay (including bonuses) was 6.5% and growth in regular pay (excluding bonuses) was 7.2% among employees in February to April 2023. During July and August, the average hours worked is zero. To run a bonus payment for an employee, use a bonus calculator: Go to your employee's page. IDHS will issue bonus payments directly to eligible license-exempt relative providers. For regular pay, this is the largest growth rate seen outside of the coronavirus (COVID-19) pandemic. Details on the required training can be found. If a qualified employer fails to identify, claim, or pay a bonus to an eligible employee they are subject to sanction, up to and including exclusion from the Medicaid program, and may be subject to penalty. 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